Features
Everything you need to run warehouse operations
Crate covers the full supply-side warehouse workflow — from supplier management through procurement, receiving, putaway, and three-way financial reconciliation.
Inventory Management
Complete visibility into every unit of stock
Track inventory by warehouse, zone, rack, and bin with full lot and batch traceability. Every stock movement is recorded as an immutable transaction.
Bin-Level Stock Positions
Real-time quantities by warehouse, location, SKU, lot, and batch. Automatic FIFO/FEFO rotation for perishable goods.
Immutable Audit Trail
Every receipt, adjustment, and transfer is logged with user, timestamp, and before/after quantities. Append-only — can never be modified.
Cycle Counting
Verify inventory on a rolling basis without shutting down operations. Adjustments with reason codes feed directly into the audit trail.
Bin-to-Bin Transfers
Move stock between locations with full tracking — source, destination, quantity, and operator. All transfers are logged.
Reorder Alerts
Set min/max thresholds per SKU per warehouse. Automatic alerts when stock crosses thresholds, with API webhooks for automated replenishment.
Reserved Quantity
Track reserved vs available stock separately. Outbound claims prevent over-promising.
Procurement & Purchase Orders
Streamlined purchasing from request to receipt
Manage the full PO lifecycle with approval workflows and three-way matching to reconcile what was ordered, received, and invoiced.
PO Creation
Create POs against a specific supplier and destination warehouse with line items, quantities, and unit prices.
Approval Workflow
Draft → Approved → Sent → Received. Manager and admin roles can approve. Status transitions are enforced.
Delivery Tracking
Track expected delivery dates. PO status auto-updates as goods arrive — partially received or fully received.
Supplier Catalog
PO line items validated against supplier catalogs. Right supplier, right price, right MOQ — before the PO is created.
Goods Receipt & Inbound
Accurate receiving with bin-level putaway
Receive goods against POs or as walk-in deliveries. Capture quantities, quality, lot numbers, expiry dates, and putaway locations — all with barcode scanning support.
PO-Based Receiving
Create a GRN against a PO with pre-populated expected items. Record received, accepted, and rejected quantities per line.
Direct Inward
Receive goods without a PO — walk-in deliveries, returns, or initial stock loading with the same capture workflow.
Lot & Batch Tracking
Capture lot numbers, batch codes, and expiry dates via barcode scanning. Data flows through to inventory for lot-level traceability.
Putaway Assignment
Assign received items to specific bins by scanning. Stock positions are created at the bin level immediately.
PO Reconciliation
Compare ordered vs received quantities across all GRNs. Identify over-receipts, short-receipts, and rejections at a glance.
Mobile-Optimized
Designed for phone and tablet use on the warehouse floor. Large touch targets and minimal scrolling.
Supplier Management
Centralized supplier data and catalog mapping
Comprehensive supplier profiles with business details, tax information, payment terms, and catalog mapping.
Supplier Profiles
Name, code, contact info, address, and status. Each supplier has a unique profile accessible organization-wide.
Tax & Compliance
Record GSTIN, PAN, VAT numbers, and compliance data per supplier. Flexible format supports different jurisdictions.
Payment Terms & Lead Times
Configure credit period and lead times per supplier for procurement planning and payment scheduling.
Supplier-Item Catalog
Map which SKUs each supplier carries, at what price, with what MOQ. Pricing and availability are pre-loaded when creating POs.
Warehouse Structure
Model your physical warehouse digitally
Define your warehouse layout with zones, aisles, racks, and bins. Track capacity utilization and scan locations by barcode.
Hierarchical Locations
Warehouse → Zone → Aisle → Rack → Bin. Each level is a distinct entity. Inventory is tracked at the bin level.
Zone Types
Storage, receiving, staging, quarantine, damaged — zone types drive operational rules and access controls.
Bin Management
Track capacity, status (active/inactive/reserved), and contents per bin. Barcode scanning for fast identification.
Multi-Warehouse
Independent location hierarchy, stock positions, and workflows per warehouse. No cross-warehouse data leakage.
Invoice & Financial Reconciliation
Three-way matching for financial accuracy
Match supplier invoices against POs and GRNs. Automatically flag discrepancies and track payment status through resolution.
Invoice Entry
Record invoices with line items, amounts, and document references. Upload PDFs and images for reference.
Three-Way Matching
Compare what you ordered (PO), received (GRN), and were billed (invoice). Status progresses from unmatched to fully matched.
Discrepancy Flagging
Mismatches across the three documents are flagged automatically. Investigate and resolve — dispute, adjust, or approve.
Payment Tracking
Track status from pending through matched to paid. Full visibility into outstanding obligations and payment schedules.
Reporting & Analytics
Operational data when you need it
Built-in reports for procurement, inventory aging, stock movement, and cycle counting. Filter by date, warehouse, supplier, or SKU.
Supplier Purchase Report
Total spend, PO count, and item-level breakdown per supplier over any date range.
Inventory Aging
Identify slow-moving stock by location, lot, and batch. Critical for FIFO compliance and working capital optimization.
Stock Movement Log
Full audit trail of every inventory movement — inward, adjustments, transfers — with complete filter support.
CSV Export
Export any report for offline analysis, BI tools, or sharing with stakeholders outside the platform.
See Crate in action
Schedule a demo and we'll walk you through every feature with your warehouse workflow in mind.
Request a Demo